Excel is one of the most known and used tools on the planet, so it’s no wonder teams around the world rely on it for task and time management. However, it takes precious time to manually create and organize different tasks along with their start and due dates, and it can quickly become outperformed by a dedicated Project Management software. So why not let the pros help? We have created a free and ready-to-download Inbound Marketing inspired Gantt chart Excel template, and it’s just one click away.
- Microsoft Office Gantt Chart Template
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Download the Free Gantt Chart Template for Excel 2021We understand the essence of progress through task management, so we built a free pre-designed Gantt chart that will truly help you and your team. By using our pre-made free Excel template, you will only need to write down your tasks alongside your dates. And just like that, you’ll be able to visualize and print your project in a minute. Adjust your priority tasks, update your deadlines and automatically calculate duration. Follow the steps below to start using the easiest to use free Gantt chart Excel template around.
- Our software library provides a free download of Project Office: Gantt chart 3.4 for Mac. Our built-in antivirus checked this Mac download and rated it as 100% safe. This software for Mac OS X was originally developed by DK Consulting. The size of the latest downloadable setup file is 19.9 MB.
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- Create a project schedule and track your progress with this Gantt chart template in Excel. The professional-looking Gantt chart is provided by Vertex42.com, a leading designer of Excel spreadsheets. The Excel Gantt chart template breaks down a project by phase and task, noting who’s responsible, task start and end date, and percent completed.
- Gantt Chart Template For Mac free download - Gantt Chart Builder (Excel), Gantt Chart Designer, Gantt Chart, and many more programs.
Do You Need Gantt Charts?
Our Example of Gantt Chart for Project Management template has built-in formulas and formatting to provide the most useful tools that Gantt Charts offer, which makes managing projects that much easier. And the template works right in Microsoft Excel on both Windows and Mac.
In this article, you will find a step-by-step guide to learn how to use our free Excel Gantt chart template (if you haven’t yet downloaded it, you can do it here). We’ve created this Gantt chart thinking of a quick and effective visual representation of a project, no matter what kind of project it may be. It is actually ready for you to start plugging in your own information, adding your dates, and begin tracking your progress, as easy as it really sounds.
1: Edit your tasks
Begin by renaming the pre-existing tasks to those that fit your project’s needs. You may do so by editing any task under the “Name” Excel column.
2: Update your dates
Now, you’ll need to edit your task’s start and end dates. These cells are pre-formatted as date cells (US format dictates Month, Day, Year, although you may change this format if and when needed).
3: Duration of tasks
We have pre-formatted our template so that each task is automatically calculated by subtracting the start date from the end date of each of your project’s tasks. You’ll notice how, as you enter your dates, the “Duration” column will populate on its own. Easy as that.
4: Fill in the user column
You may continue by assigning each task to different members of your team, so make sure to fill the “User” column with their own names. Also, you can edit the percentage on the “Progress” column depending on your task completion rate.
How to Customize your Free Excel Gantt Chart Template
Download the Free Gantt Chart Template for Excel 2021Name your Gantt chart and start working on your project
You know your project better than anyone, so give it a proper title. You can customize our Excel Gantt chart template by simply selecting our sample title and changing and formatting the text as you normally would any text on an Excel file.
Change the colors of the bars
You can freely edit the color of the Taskbar within your Gantt chart. This is especially useful in case you wish to assign a specific color to a team member or to separate your tasks by task type. In order to change the color of your tasks, click on a bar twice. Select the Excel paint bucket, and choose a color from the taskbar.
We're gonna need a bigger chart
We built a fairly decent list of tasks, but we are fully aware a project can be much more complex. So, in case you need more room for your tasks, you can simply add additional rows by highlighting the last filled row in the chart, clicking “Insert” and then selecting “Rows”. More rows with the same format will be added above.
Last step: Print your Gantt Chart
Good job! Your project is now print-ready. In order to only print your Gantt chart, head to the chart and click on any of its corners. You’ll notice the entire chart will be selected. Go up to File - Print - Print Selected Chart. In case you are using Mac, you’ll need to hover over your chart and drag out a selection until it covers the entire chart. Head over to File - Print Area - Set Print Area.
Good job! Your project is now print-ready. In order to only print your Gantt chart, head to the chart and click on any of its corners. You’ll notice the entire chart will be selected. Go up to File - Print - Print Selected Chart. In case you are using Mac, you’ll need to hover over your chart and drag out a selection until it covers the entire chart. Head over to File - Print Area - Set Print Area.
Microsoft Office Gantt Chart Template
You thought this was simple? Wait until you try building your own Gantt chart on Instagantt
There is nothing like building and managing your own project. Instagantt has been carefully designed to allow you to manage your schedules, timelines, tasks, and subtasks, while also collaborating and communicating with your team in one beautifully crafted software.
Task management is our core function, and we take it seriously. Our Drag & Drop option will change the way you think of editing dates, changing lengths, or creating dependencies, forever.
We believe every task is important when managing a project. So break down each task and carefully bring your projects to completion by adding subtasks. Mark especially important tasks with Milestones and feel the joy of completing parts of your projects by dividing it in Sections.
Instagantt is super easy to use. You’ll be creating Gantt charts like a pro in no time.
So start your free trial now: https://instagantt.com/login
Start by clicking on + New Workbook, and give your brand new workbook a proper title. You can begin by selecting Example Project on your menu, this is a great way to learn the basics.
You can now click on + New Project to start building your own Gantt chart. Give your project a name and click on Create. Your new project will now appear on the menu and you can start adding your tasks.
Once all your tasks and subtasks are all lined up, you may continue by assigning start and due dates to each of them. Also, you can write a basic description, add attachments, and simply manage every aspect of your project. Calculate the progress of your project by adding multiple subtasks; in case one of your tasks must be completed before you begin working on another task, you can add a dependency by dragging the corner to its predecessor and dependent task. And just like that, you can now start tracking your progress!
Quickly get a real sense of how much of your time and budget will be compromised on a specific task by completing the Estimated Hours, Actual Hours, Estimated Cost and Actual Cost fields. When creating tasks, simply click on the text field and type in the information.
Keep your team members informed of what’s happening by mentioning them and linking specific tasks or projects to them. Simply type “@” following the name of your teammate. They will receive a notification via email when a new activity is linked to them.
Instagantt also allows you to build ready-to-share online Gantt charts in minutes, virtually training free. Thanks to our Export & Share options, showing real-time progress becomes available in a second. Send an image, PDF, Excel file, or even a public snapshot of your work to your team or your clients.
We focus on efficiency and there are many ways in which Instagantt can help you. Whether you are a project manager, a marketer, IT manager, homeowner, contractor, freelance worker, content manager, contractor or a government agency, Instagantt will become a must-have tool in your day-to-day work life!
This step-by-step Numbers Gantt chart tutorial explains how to make professional Gantt charts inside the popular spreadsheet app for Mac.
Professionals who need to create a Gantt chart in Apple's Numbers can do so using the tool’s Bar Chart feature and some manual formatting. However, since the software lacks a built-in Gantt feature and its templates are primarily designed for summarizing data such as home budgets, checklists and invoices, it may limit one's ability to generate more accurate, easy-to-follow visuals for purposes such as presentations to clients and managers.
If you need to create impressive Gantt charts that can be easily customized and updated, using a web-based Gantt chart maker such as Office Timeline's may prove more efficient. The tool lets you quickly build your visual online and download it as a native PowerPoint slide to include in presentations. On this page, I will explain how to make a Gantt chart both manually in Numbers and automatically with Office Timeline Online. To learn how to make a timeline in Numbers for Mac, please see our timeline tutorial here.
Which tutorial would you like to see?
How to make a Gantt chart in Numbers
1. List your project data in a table
Open Numbers and select the Charting Basics category under the Basic section of the Template Gallery.
Click on the “+” tab on the far-left side of the Charting Basics ribbon to create a new sheet.
In the newly added sheet, there will be a default table where you can input your data. Enter the key phases of your project (called project tasks) in the first column of the table as in the image below. Since the task descriptions will be displayed on the vertical axis of your chart, it’s recommended that you keep them as short as possible to ensure they'll be clearly visible.
In the second column, add the start week for each of the project phases, using the first task (which will start in week 1) as the reference point for the rest of the tasks. This will help outline the span of the horizontal axis when you start building your graphic. I have included a second table in the image below to better illustrate how I calculated the start time series for my chart.
Use the next column to list each task's duration (number of weeks required to complete that task). In the second table below, you can see my calculations for the duration series.
2. Create a basic graphic setting it up as a 2D Stacked Bar Chart
Gantt Chart Mac Os X
Select all the data in your table and then go to Insert → Chart on the Numbers ribbon.
Select 2D Stacked Bar from the menu that appears.
Realtime landscaping plus mac torrent. Numbers will automatically generate a simple stacked bar chart that looks like the one below:
3. Format your graphic to turn it into a Gantt
Now that your basic stacked bar graphic is created, you will need to make a few edits to turn it into a Gantt. The main thing to change is to make the blue bars transparent so that only the green ones remain visible. The latter will represent your tasks. To do this:
Click on any of the blue bars. This will select the whole series.
Select the Style tab from the Format pane on the right side of your sheet.
Click on the color indicator next to Fill and select No Fill.
The resulting Gantt chart should look like this:
4. Customize your Gantt chart
At this point, your Gantt is ready for a few customizations if you want to make it look more unique.
Customizing your task bars
i.To change the color of all your tasks simultaneously, select any of them, go to the Style tab in the Format pane and click on Fill, where you can choose whichever color you prefer. In my example, I picked a dark purple.
ii.If you want to color the chart bars individually, you need to redistribute your tasks into different categories. To do so, first add several columns after “Duration”, as in the following image. Each of these will generate a distinct hue that you can later customize from the Style tab (as shown earlier). Then, cut the duration value of the task you intend to recolor and paste it in whichever of the newly added columns, keeping the same row. You can see how I set up the new colors for my graphic below:
Note: The tasks that have their duration values in the same column are seen as a single category and customized simultaneously, while those with the duration values placed in different columns will be considered as distinct series, and you'll be able to recolor them individually.iii.While in the Style section, you can also choose to apply various styles and effects to your tasks, such as strokes and shadows, but I recommend keeping these to a minimum so your chart remains legible. For instance, I added only a straight black outline to the bars using the Stroke feature. Since I kept a multicolored graphic, I selected all my bars first (Shift + Click) to make sure the Stroke effect is applied collectively.
iv.If you want to display each task’s corresponding duration on the chart, select all of the bars and go to Value Labels within the Series tab. Click on the arrow on the left and select 'Same as Source Data'.
Customizing the chart area
To personalize your graphic even further, you can make some changes to the chart area using the Format pane's Chart tab. Before getting started, first make sure your graphic is selected.
i.Add borders and titles: Check the box for Border and Title under Chart Options. In my example, I also unchecked the box for Legend, as I found it to be redundant for my Gantt.
ii.Customize fonts: You can change the font type and size for the entire graphic under Chart Font, as shown in the picture below. In my example, I changed the font to Helvetica and I increased its size.
Note: To customize the chart title or the task descriptions separately, simply double-click on the desired element and make whatever changes you want from the small pane that pops up.iii.Adjust the space between the chart bars: Under the Gaps section of the Chart tab, use the up-down controls to increase or decrease the space between your tasks. I increased the gap percentage to 80% for my chart (see image below).
iv.Apply a background to the graphic: Under Background & Border Style, click on the arrow next to No Background Fill and select Color Fill from the drop-down menu to get access to a color palette. In my example, I used a light shade of grey called Mercury for the background.
v.Finally, to make it easier to see the relative distance between tasks, I've added more vertical gridlines. To do the same, select the Axis tab of the Format pane, go to Minor Gridlines and click on the type of gridline you want to add. I chose the second type, with a size of 0,5 points.
After completing all the steps above, trying out several font sizes and styles, and increasing the width of the chart area, my final Gantt chart in Numbers looks like this:
Download Gantt chart template for Numbers
How to make a Gantt chart online automatically
Manually building a Gantt chart in Numbers is possible, but the tool’s limited customization options (for example, not being able to color tasks individually) can make it difficult to create more professional visuals and update them for recurring business or project communications.
Professionals who want to build Gantt charts more easily and apply more refined custom changes to their visuals can do so using Office Timeline Online . The browser-based tool lets you automatically create an eye-catching graphic, update it quickly as plans change, and download it as a .pptx file or .png image. To get started, access the free app here and follow the steps below.
1. Enter your project's data in Office Timeline Online
From the New tab in Office Timeline Online, click on Timeline from scratch or choose one of the templates provided to start building your Gantt chart. To save time, you can also import an existing schedule from Excel. In my example, I chose to make a new Gantt chart from scratch.
After clicking the Timeline from scratch button, you will be taken to the Data View, which allows you to enter and edit data.
In the Data View, list your task descriptions and dates - Office Timeline will instantly generate your graphic and show you a live preview of it on the right. You can also make a few quick styling choices here in the Data tab, such as choosing the shape and color for each task. Snap on wb260 wheel balancer manual. Once ready, select the Timeline tab on the Office Timeline Online ribbon or click the thumbnail image on the top right to go to the Timeline View, where you can see your Gantt chart in full size and customize it further.
2. Easily customize and update your Gantt chart
Free Gantt Chart Software Mac
Once created, your Gantt chart can be easily personalized or updated automatically with Office Timeline Online. You can change any color, font, shape or position from the Timeline view, or even add extras such as Time Elapsed or Task duration. In my finalized Gantt chart below, you can see that I've inserted a few milestones too and added Percent Complete to show more details about my project schedule.
With a Free account, Office Timeline will automatically save your Gantt chart in the cloud, so you can get back to it at any time and update it effortlessly whenever plans change. You can add or edit data easily from the Data tab, or drag & drop milestones and tasks directly on the graphic to adjust their dates on the fly. When finished, download your Gantt chart as an editable PowerPoint slide for easy sharing or to include in presentations.